Staff+Backup+Instructions

= **Staff Backup Instructions - Very Important!!** =

Staff are responsible for backing up all of their own music files, pictures and movies. It would also be a good idea to backup any important documents as well. Students can also backup their own files to a USB Flash Drive.

TIP: Always keep a file in 2 places. Don’t save directly to your external drive. Always save in your home directory, then copy the file to another drive.

Here are some application specific instructions on how to backup your files.


 * Burning to DVDs - make sure they are DVD-R format. DVD+R will not burn in our laptops. **

**Files and Folders:**
Drag files and/or folders to a blank CD or DVD. Open the CD or DVD, then click the burn icon in the open window. Or drag files/folders to a USB flash drive, USB hard drive or firewire hard drive. Eject the drive by dragging it to the trash, which will turn into an eject icon, or in an open window, click the eject icon next to the name of the drive. Then remove the drive.

**iPhoto: **
The library is located in a file named  iPhoto Library  in your Pictures folder  on your computer. To back up your iPhoto Library: Copy the iPhoto Library folder in your Pictures folder inside your home directory to another disk. For example, you can copy your iPhoto Library to an external disk (USB or Firewire) or burn a CD or DVD of your photos. If your library is too large to fit on a DVD, you may need to copy parts at a time to DVDs from the originals folder inside the iPhoto library folder.

TIP: To see how big your iPhoto library is, view your Pictures folder by list. This will show the size.

What if it is larger than 4.7 GB to fit on a DVD? The easiest way to burn an iPhoto Library that is larger than 4.7 gig to fit on one DVD is to burn sections of the library. 1. Find your iPhoto Library in your Pictures folder. 2. Ctrl- click the iPhoto Library file and go to Show Package Contents. <span class="style_5" style="line-height: 16px;">3. Drag everything except the Modfied and Originals folders to the CD or DVD you are burning to. <span class="style_5" style="line-height: 16px;">4. Open the Originals and Modified folders. <span class="style_5" style="line-height: 16px;">Drag some of the folders to the disc. Depending on how much space they require, you may have to do only a year at a time on each disc. Burn the CD or DVD, then on the next disc, continue with just the year folders from Modified and Originals and keep going until you have all the years burned to discs.

<span class="style_5" style="line-height: 16px;">If you ever need to use this backup, insert the DVDs into your computer and copy the folders to the desktop. Put all the Year folders back into the iPhoto Library folder. Then put the iPhoto Library folder back into the Pictures folder.

<span class="style_1">iTunes:
[|Click here for instructions to backup your iTunes library.]

Movies:
Drag movie files to a blank DVD or CD, then click the burn icon in the window. Or drag files to a USB flash drive, USB hard drive or firewire hard drive. Eject the drive by dragging it to the trash, which will turn into an eject icon, or in an open window, click the eject icon next to the name of the drive. Then remove the drive.

<span class="style_1">iWeb:
<span class="style_2" style="line-height: 18px;">Open your home directory (your name with the house icon), open the Library folder, open Application Support, and then the iWeb folder inside there. Copy the file named Domain to a USB Flash drive, external hard drive or CD and then burn the CD. Note... do not just drag to the desktop or documents, as it will move the file instead of copying it. If you don’t have another device to copy it to, select the file and choose File - Duplicate and it will make a copy. You should move the copy to your documents folder so it will get backed up to the server.

<span class="style_1">iCal:
<span class="style_2" style="line-height: 18px;">Go to the File menu and choose Backup iCal. Save the backup file to your desktop or documents and don’t delete it until you backup again, which will make a new file.

<span class="style_1">GarageBand:
<span class="style_2" style="line-height: 18px;">Open your home directory (your name with the house icon), open the Music folder. Copy the GarageBand folder or open this folder and copy specific files to a USB Flash drive, external hard drive or CD and then burn the CD.